Wachler & Associates, PC is a nationally recognized boutique healthcare law firm representing a wide variety of healthcare providers and suppliers. While located in Royal Oak, Michigan, we represent healthcare clients on a nationwide basis, from Alaska to New York and everywhere in between, and we have done so for over three decades.
Job Description:
We are looking for a legal assistant with a minimum of five years’ experience working in a law firm to join our team on a full-time basis. This position is in person / in office, and requires a highly motivated and energetic person with a high degree of accuracy, excellent grammar, proofreading and organizational skills. Candidate should have the ability to arrange their own workload in order of importance, as well as a willingness to undertake additional responsibilities and assist others when needed. This role requires a proactive individual with exceptional organizational skills and a meticulous approach to managing deadlines. The ideal candidate will be a problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail.
Qualifications:
- 5+ years of experience as a legal assistant in a law firm
- Proficient in Microsoft 365 Office Suite (Word, Outlook, PowerPoint, and Excel)
- Proficiency with Smokeball or similar case management software
- Superior organizational skills
- Able to prioritize tasks in a fast-paced environment
- Keen attention to details
- Calendar and deadline management skills
- Excellent verbal and written communication skills
- Effective problem-solving abilities
- Collaborates and cooperates with other staff members
- Proactive attitude toward work
Roles & Responsibilities:
- Organize emails and other case-related documents into case folders within the document management system.
- Coordinate scheduling and extensive calendar management.
- Draft, edit, format, and finalize documents.
- Communicate with clients and other professionals to obtain necessary case-related documentation.
- Assist in document management: drafting, proofing and editing correspondence, memos, briefs, forms, engagement letters; document assembly in proper legal form; file legal documents with appropriate attachments, both electronically and via traditional filing methods.
- Open new files, perform conflict of interest checks through conflicts control system, and maintain all electronic and physical client and general files in a neat and orderly condition.
- Close files as needed following firm protocol regarding document retention.
- Maintain attorney calendars and deadline reminders, including but not limited to appointments and follow-up dates.
- Answer telephone calls in a courteous and professional manner; forward messages to the intended parties; answer non-legal questions. Place phone calls as needed or requested.
- Arrange for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, USPS Express Mail, etc.; provide complete information to courier for delivery.
- Enter and proofread time in the billing system; to the extent possible, ensure accurate entry of complete information before each monthly deadline on an as needed basis.
- Attend staff meetings, training sessions and other required employee meetings.
- Copying, typing, scanning, faxing and any other general office duties as needed.
- Maintain confidentiality in all firm and client matters, following HIPAA regulations as required
- Assist with other firm work as directed by attorney or paralegal.
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Free parking
- Health insurance
- Health savings account
- Life insurance
- Paid sick time
- Paid time off
- Profit sharing
Schedule:
Experience:
- Legal Assistant: 5 years (Required)
Work Location: In person
